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The current shared collections database at Five Colleges was developed more than 20 years ago, and this commitment to a consortial database has enriched collaboration across the Five Colleges and opened up discovery and access to museum collections for students, faculty, staff and the public. It remains one of the few collections databases in the country that is shared among several museums, but with advancements in technology and new accessibility needs on the part of the user, this database has revealed its age and limitations. These facts, combined with Five Colleges’ long history of collaboration, was what originally led the Mellon Foundation to request a grant proposal from the consortium.

“We’re honored to receive this generous grant from the Mellon Foundation,” said Sarah Pfatteicher, executive director of Five Colleges who led the grant application effort. “This is a groundbreaking model for how a variety of museums can work together to connect, leverage, and facilitate access to collections data.”  The museums that are a part of the current collections database are the 91è���� Art Gallery, the at Amherst College, the , the , the at UMass Amherst, and , an independent museum that works closely with the campuses.

The award from the Mellon Foundation’s Arts and Cultural Heritage program is a 30-month planning grant that will be used to assess the museums’ collections management needs within the broader landscape of research collections within the Five College campuses. With a focus on the needs of users, the planning project seeks to identify the requirements for a next-generation collections management system that will allow the integration of museum data with library discovery systems. This project supports the long-term priority of making it easier for students, faculty, scholars and the general public to find and access the extraordinary cultural heritage collections distributed across the Five College campuses and Historic Deerfield.

“This planning grant will help our institutions lay the groundwork for developing what could be a truly transformative cross-collection network of knowledge and discovery,” said Jessica Nicoll, director of the Smith College Museum of Art and lead author of the grant proposal.

The museums began work on the project in October 2019.

Based in Amherst, Massachusetts, , is a nonprofit educational consortium created in 1965 to advance the extensive educational and cultural objectives of its member institutions—, , and colleges and the .